Clerk & Recorder
226 1st St South, Suite 203 • Shelby, MT 59474 • 406-424-8300
Email: tnelson@toolecountymt.gov
Treva Nelson, Clerk & Recorder – Election Administrator
The County Clerk & Recorder's Office preserves the records of the County. The Records Department is responsible for the recording, and indexing of deeds, mortgages, surveys, mining work, resolutions, military discharges and various other documents. The Department also files birth and death records, federal tax liens, notices of action and realty transfer certificates.
The County Clerk & Recorder provides accurate and timely financial support services to public officials, departments and the public in order to ensure efficient and effective use of county resources. The office reviews and processes claims, assists in budget preparation and budget management. The Clerk & Recorders office maintains salary, payroll and human resource information to ensure the county employees are paid accurately according to established procedures and law.
The County Elections Department is responsible for the administration of Federal, State, County, City and special district elections in the County according to Federal and State elections laws. The Election Administrator plans, organizes, coordinates and manages all facets of the voter registration process in accordance with Montana Election Codes, and other applicable Federal, State, and local laws and regulations including administrative direction from the Montana Secretary of State.
Fee Schedule
View the Toole County Clerk & Recorder Fee Schedule
Online Document Search
Access documents and records online. Computer indexing began in 1991 with limited images. Images appear on documents starting 2004. Toole County is continually updating images on older documents. Historical images are available on ArcaSearch in the Clerk & Recorders office from 1914 to May 2012.
If you need a copy of an older document, please call the Clerk & Recorders Office at 406-424-8300 ext.2.
We offer both short-term passes or longer term subscriptions, depending on your needs.
Printable Forms
Certified Birth Certificate Application
Certified Death Certificate Application
Non-Certified Copy of Birth or Death Record
Realty Transfer Certificate (State of Montana)
Subdivision Information
For subdivision or planning information, please call 406-424-8300 ext. 2.
Toole County Subdivision Regulations
Subdivision Review Fee Schedule
Process Sheet - Minor Subdivision
Resources & Links
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Up-to-Date Election Coverage |
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Social Security |
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Montana State Vital Records Office |
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Montana Voter Information |
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Montana Association of Counties |
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